Music Studio Software Built for the AU School Term

Most music teachers started teaching because they love their instrument and love helping students improve. They did not start a studio because they enjoy maintaining a Google Sheet of who paid for which term, sending payment-reminder emails the night before BAS, or rearranging Thursday afternoon when a parent texts "Can we move to Friday?". OneBookPlus handles the studio admin so the part you love stays the part you spend your time on.

Enrolment & Recurring Lesson Slots

A new student lands on your branded booking page from a Google search or a referral. They see the lesson types you offer, 30 minutes, 45 minutes, 60 minutes, the rate for each, and a real-time view of slots you have open this term. They book their first lesson and fill in a short enrolment form capturing the student's age, level, exam-track preference (AMEB / ANZCA / Trinity / casual), parent contact details and any allergies or learning notes. That booking lands in your calendar. You then turn it into the student's standing slot from your dashboard, Monday 4pm piano for example, and it rolls forward week after week without being re-entered. Setting up a repeating slot is always a teacher-side action: parents book and reschedule individual lessons, you own the standing slot. School-holiday weeks are skipped in one action, and the slot picks up on the Monday of Term 2. The Free plan carries one repeating student, so the second standing slot is the point where a studio moves to Starter at $29/mo; extending a slot you already have costs nothing on any plan, and one-off lesson bookings are never capped.

Term-Pack Billing & Casual Top-Ups

Studio billing in Australia is dominated by the term pack, most teachers ask parents to pay for ten lessons up front at the start of each term. OneBookPlus generates that term invoice for every active student in one batch, with your ABN, GST line (if you're registered), studio name and your bank/Stripe payment options. As lessons are taught, you mark them off against each student's pack; when a pack runs low, the next term's invoice can be fired with one click. For casual students who book ad-hoc, adult learners, gig-prep students, exam-block students, a per-lesson invoice goes out as soon as the lesson completes.

Parent Communication & Make-Up Lessons

Most studio teachers spend a chunk of every week replying to parent messages about lesson times. OneBookPlus reduces that load in two ways. First, an automated email goes to the parent the day before each lesson with the studio address, parking info, and what to bring (sheet music, exam books, headphones). Second, when a parent does message to reschedule, the rescheduling happens in the portal, they pick from your open availability, you approve in one tap, and the make-up credit posts to the student's profile. You never lose track of whose lesson you owe, and you never spend Saturday evening flicking through old texts to remember.

Student Profiles & Repertoire Notes

Every student has a profile that captures their full history with you, pieces being worked on, exam syllabus pieces, scales, sight-reading drills, gradings, and your notes from each lesson. Before the 4pm piano lesson, you tap into the profile and see exactly where you left off, including the piece you said you'd hear all the way through this week. After the lesson, you spend a minute logging what was covered, what's set for next week, and any progress notes you want the parent to see. Over a year, the profile becomes a complete teaching record, useful for AMEB recommendation letters, parent-teacher chats, and your own teaching reflection.

Term Reporting & GST

At the end of each term, OneBookPlus shows you the numbers: revenue, lessons taught, completion rate, no-shows, and your active student count. If your turnover is approaching the $75k GST threshold, the dashboard flags it. If you're GST-registered, your BAS summary is already complete, every invoice has its GST line tagged correctly, expenses are categorised against the right ATO code, and the only thing left is to lodge. For studios with multiple teachers, the owner sees the consolidated picture across the whole studio; each teacher sees their own calendar and earnings.