Group Class Capacity Planner
Stop running empty classes, analytics that tell you what to schedule when
Key takeaways
4- 8-week average fill rate per class slot
- Day-of-week by time-band demand heatmap
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- Honest move/kill/duplicate recommendations
- Flags classes with loyal regulars before you cut them
About this app
Every gym and studio operator runs the same wrong classes for too long. The 6:30am strength class that's averaged 3 bookings for the last 8 weeks. The Friday night yoga slot that fills every time and could easily run a second concurrent session. The 12pm midweek pilates that wastes a teacher's hour. Group Class Capacity Planner reads the bookings table and surfaces this honestly: every class on your schedule with its 8-week average fill rate, peak vs trough times, and a recommendation, keep, move, double up, or kill. Combine that with the per-day-of-week heatmap (Mon to Sun, by morning, midday, evening and late) and you get a clear picture of where the demand actually lives versus where you've been allocating teacher hours. For studios with limited reformer beds or capped class sizes, capacity utilisation becomes the central metric: 80%+ utilisation means you should consider adding a second session in that slot; sub-30% means the slot needs review. Recommendations are honest, not aggressive, a quiet Saturday class that has 4 loyal regulars who'd be hurt by a schedule change is flagged for sensitivity, not automatically axed.
How it works
- 1
Capacity Planner reads the last 8 weeks of bookings (no new tracking needed)
- 2
Each class slot is scored on fill rate, capacity utilisation and trend
- 3
Underperforming slots surface with a recommendation, move, kill, or duplicate
- 4
What-if mode lets you mock up a new weekly schedule and see projected fill
- 5
Apply the new schedule with one tap; existing bookings migrate or notify
Who it's for
- Boutique gyms with 8 to 20 classes per week deciding the new term schedule
- Reformer pilates studios maximising bed utilisation across the day
- Yoga studios running multiple teachers, knowing where to shift hours
- F45 / HIIT franchises optimising back-to-back peak slots
- Solo PTs running group sessions alongside 1-on-1 work
Features included
- 8-week average fill rate per class slot
- Day-of-week by time-band demand heatmap
- Chronically-empty class detection
- Capacity utilisation % per session
- Schedule-shift recommendations (move/kill/duplicate)
- Seasonal pattern analysis (summer vs winter cohorts)
- Teacher-hour ROI per slot
- What-if scheduling sandbox
- Member-loyalty sensitivity (flags classes with attached regulars)
- Export ICS / Google Calendar of recommended schedule
14-day free trial included
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Related apps
Often installed alongside Group Class Capacity Planner.
About OneBookPlus apps
How Group Class Capacity Planner fits into the rest of OneBookPlus
Most OneBookPlus apps are not external integrations wired up between separate products. They are native modules installed inside the same platform you already use for invoicing, bookings, CRM, and accounting. That means Group Class Capacity Planner reads from and writes to the same customer records, financial entries, and calendar events as every other module, with no scheduled sync delays and no risk of data drift between systems.
Because the marketplace runs inside OneBookPlus, billing is consolidated. Group Class Capacity Planner appears as a single line on the same OneBookPlus invoice as your plan, so you don't end up reconciling separate vendor charges across three or four different SaaS subscriptions. Cancellation is one click and never reaches into your data. Uninstalling an app removes the feature from the UI but preserves the underlying customer, invoice, and booking records, so reinstalling later picks up exactly where you left off.
Every app in the marketplace is built specifically for the Australian small and medium business context: GST and ABN handling are first-class concerns, dates render as DD/MM/YYYY, currency defaults to AUD, and the underlying compliance plumbing (BAS summaries, ATO-friendly records, AHPRA / NDIS / Fair Work checkpoints where relevant) is shared across modules.
For a side-by-side of which features ship as core modules versus which require an installed app, see the features page. For pricing across plans and which apps are bundled at each tier, see the pricing page.
Frequently asked questions
Common questions about Group Class Capacity Planner and the OneBookPlus app marketplace.
How much booking history do I need before recommendations are reliable?
Six weeks minimum, eight weeks ideal. Less than six and the recommendations get noisy from week-to-week variation. The planner shows a confidence indicator on every recommendation so you know whether it's based on solid signal or thin data.
Will it kill classes my regulars love?
No, chronic-empty classes with 3+ loyal regulars (members with 5+ visits in the last quarter) flag as 'sensitive, keep or rehome'. You decide. The planner never auto-deletes anything; recommendations require operator approval before any schedule change is applied.
Can I see capacity utilisation per teacher?
Yes. The teacher-hour ROI report shows each instructor's average fill rate across their assigned classes, useful for performance reviews, casual-shift allocation, and identifying teachers whose schedule placement is being wasted.
What about seasonal effects?
Summer holidays, winter HIIT spikes, school terms, the planner normalises for these by comparing same-period-last-year where data exists. New studios without 12 months of history get a 'limited seasonal signal' note.
Does it integrate with rostering?
Yes, apply a new recommended schedule and the rostering module surfaces the impact on teacher hours and award-compliance (Fitness Industry Award penalties). You see the labour-cost delta before you commit.
Every app in the marketplace
These answers are the same whichever app you install.
- Can I cancel anytime?
- Yes. There are no lock-in contracts on any OneBookPlus app. Uninstall from your dashboard at any time and billing stops at the end of the current period.
- Is my data secure?
- Yes. Encrypted in transit (TLS) and at rest (AES-256), with each business's data isolated at the database layer, hosted in Australia in line with the Privacy Act 1988. We never sell or share your business data with third parties, and the full practices are documented on the OneBookPlus security page at onebookplus.com.au/security.
- Is OneBookPlus built for Australian businesses?
- Yes. OneBookPlus is Australian-owned, built in Melbourne, with GST, ABN validation and ATO-ready BAS reporting as the foundation, not an afterthought.
Australian Owned
Built in Melbourne, AU
GST Compliant
ATO-ready from day one
Encrypted & Isolated
TLS in transit, AES-256 at rest, tenant isolation at the database layer, read the security page
Free Plan Available
No credit card needed
About the author
Bishal Shrestha
Founder & CEO, OneBookPlus
Bishal spent a decade running digital projects for Australian small businesses before founding OneBookPlus. This app sits inside the OneBookPlus marketplace, designed and maintained for Australian small to medium businesses. Group Class Capacity Planner is part of a single platform that connects invoicing, bookings, CRM, accounting, and marketing, so installing apps adds capability without adding logins.
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Last reviewed and updated: by Bishal Shrestha