Every expense you record carries a category. It is not just a label for filtering: the category decides which expense account the amount posts to in your general ledger, which is what your profit and loss report reads.
The built-in categories
General, Office, Travel, Supplies, Utilities, Marketing, Software, Insurance, Professional Fees, Vehicle, Tyres, Stock purchases, Rent, Meals and Entertainment, and Other.
If you do not choose one, the expense records as General.
General and Other are catch-alls
They post to Other Expenses. That is fine for the odd one-off, and a problem if half your spending sits there, because your profit and loss then tells you almost nothing about where the money went.
If you find yourself using General repeatedly for the same kind of cost, that is the signal to give it a category of its own.
Your own categories
You can define categories that suit your trade and map each one to the expense account you want it to post to. Once mapped, an expense on that category books exactly where you chose rather than falling into the catch-all.
That is worth doing before your first full quarter, not after, because recategorising a hundred expenses later is a long afternoon.
Meals and entertainment
Worth its own note. Entertainment is treated differently for both income tax and GST, so keeping it in its own category rather than under General is what lets your accountant deal with it properly at year end.
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