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Add a Customer Vehicle

Capture rego, VIN, make/model, current KM, owner, and rego renewal in one form. The customer-vehicle directory is the central spine of every workshop workflow.

The customer-vehicle directory

Every automotive workflow in OneBookPlus is anchored to a specific vehicle, not a generic job. Service history, rego reminders, photo inspections, parts usage, and invoices all tie back to the rego-keyed vehicle record. Adding vehicles properly at intake pays compounding dividends.

Add a vehicle

From the dashboard or the vehicles list:

  1. Click + Add vehicle (top-right of the vehicles list)
  2. Required: Rego (3-10 chars). Optional but recommended: VIN (17 chars on most modern vehicles)
  3. Owner: link to a customer contact. The dropdown shows your existing contacts. Leave blank for a walk-in; you can link later from the vehicle detail page.
  4. Year / Make / Model / Colour, typed manually today. If you have a VIN, the VIN Decoder app auto-fills these (Apps, then install VIN Decoder).
  5. Fuel / Transmission / Body / Engine, optional but useful for service quoting
  6. Current KM: captures the odometer at intake
  7. Rego renewal: pick the state, enter the rego expiry date, and (NSW only) the CTP expiry date
  8. Notes: anything specific to this vehicle (recurring issue, customer preference, fleet account ref)

Quick-add from the workshop dashboard

The top-right of the workshop dashboard has a rego search box. Typing an exact rego and hitting enter:

  • If the vehicle exists, jumps straight to its detail page
  • If not, takes you to the vehicles list with the query carried, you can then click + Add vehicle with the rego pre-filled

Fastest path for a phone enquiry: "What's your rego? Hold on... ah, here you are, last service was [date]..."

What the vehicle detail page shows

Once a vehicle is created and you've logged at least one service:

  • Mini-stats: current KM, last service, total spent
  • Next service due banner: colour-coded (rose / amber / emerald) based on the manufacturer or tenant-default interval
  • Rego renewal banner: similar colour-coded view of the rego expiry
  • Service history timeline: every service log with parts used and labour summary
  • Notes section: including operational alerts that surface on the vehicles list
  • Share link card: generates a public, tokenised URL like /v/abc123def you can send the customer so they have their service history on their phone

Archiving and restoring

Vehicles that have been sold or stopped coming back can be archived from the edit modal. Archived vehicles don't appear on the dashboard, service-due list, or rego reminder eligibility, but the data stays in case the customer returns. Use Restore from the same modal to bring one back.

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