Why service logs matter
Every service log entry does triple duty:
- Drives the next-service-due calculation: without a log, the banner shows "No service history yet"
- Builds the customer's service history: shown on the vehicle detail page and exportable as a PDF
- Feeds the workshop's metrics: serviced-this-month tile, top fleet customer rankings, mechanic productivity reports
Log a service
From any vehicle detail page, scroll to the Log a service form (below the next-service-due banner):
- Service kind: pick from the curated list: oil change, minor / major / logbook service, brake service, tyre service, wheel alignment, battery, roadworthy / pink slip, pre-purchase inspection, panel repair, paint, detail, electrical, diagnostic, or other
- Service date: defaults to today
- KM at service: captures the odometer at this visit; auto-fills the vehicle's current KM
- Summary: one-line description shown in the timeline (e.g., "Oil + filter, brake fluid top-up, all fluids checked")
- Parts used: free text for parts (e.g., "Castrol Magnatec 5W-30 5L, Ryco oil filter, Bosch wiper blades x2")
- Next-service-due date / KM: optional overrides for capped-price programmes or non-standard intervals
- Notes: internal-only operator notes
Hit Log service. The vehicle's last_service_date and last_service_km are updated automatically. The next-service-due banner recomputes.
Updating the odometer between services
If a customer comes in for something that isn't a service log entry (rego inspection, quick check), use the Update odometer form on the vehicle detail page. It captures only the current KM without creating a service log. Useful for keeping the next-service-due banner accurate for high-KM drivers.
Linking a service log to a job
When a service log is created from a completed job (rather than direct entry), the job link is captured automatically. The service history timeline shows a link back to the source job for full context.
For add-hoc logs without a job (a quick top-up, a courtesy check), the log lives on its own with no job back-reference.
Exporting service history as a PDF
From the vehicle detail page, click Download service book PDF (or Email service book to owner to send it directly). The PDF includes:
- Vehicle identification (rego, VIN, make / model / year / colour)
- Every service log entry in chronological order
- Owner contact details
- Workshop branding (logo, ABN, phone)
Customers selling the vehicle find this invaluable.
Bulk-exporting service logs for the workshop's books
From the vehicles list, click Export CSV, then Service logs. Returns every service log for the tenant, joined to the vehicle, suitable for accountant hand-off or workshop reporting.
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