AI Bank Transaction Categorisation

When you import a bank statement into OneBookPlus, the AI categorisation feature analyses each transaction and suggests the correct expense category.

How It Works

1. A new transaction arrives on an imported bank statement
2. The AI examines the description, amount, and merchant name
3. It checks your previous categorisations for similar transactions
4. A category suggestion appears with a confidence indicator

Confidence Levels

The AI shows how confident it is in each suggestion:

• High confidence (green): the AI has seen similar transactions categorised before and is very sure
• Medium confidence (amber): a likely match but worth reviewing
• Low confidence (grey): the AI is unsure; you should categorise manually

Accepting or Changing Suggestions

From the Bank Transactions page:

1. Review the AI's suggested category next to each transaction
2. Click Accept to confirm the suggestion
3. Click the category name to choose a different one
4. Use Accept All to bulk-accept high-confidence suggestions

Training the AI

Every time you accept or correct a categorisation, the AI learns from your choice. Over time, it becomes more accurate for your specific business. Key factors it learns from:

• Merchant names: e.g., always categorise "Officeworks" as Office Supplies
• Amount patterns: e.g., a $99/month charge is likely a software subscription
• Description keywords: e.g., "fuel" maps to Vehicle expenses

Where categorisation happens

There is no separate switch to turn on. Categorisation runs on the transactions you import, on the same worksheet you review them in.

1. Go to Banking, then Transactions & Import and import a statement. Automatic bank feeds are switched off while we replace the provider, so today every transaction arrives by import
2. Use the suggest bar at the top of the worksheet, then accept or change each suggested category
3. For anything that repeats every month, save a rule under Banking, then Bank Rules, so the next one is categorised for you