Set up the chart of accounts

What ships by default

A new tenant is seeded with 33 standard Australian small-business accounts covering:

• Assets (Bank, Accounts Receivable, Inventory, Prepayments, Fixed Assets and Accumulated Depreciation)
• Liabilities (Accounts Payable, GST on Sales, GST on Purchases, PAYG Withheld, Superannuation Payable)
• Equity (Owner contributions, Retained earnings)
• Revenue (Sales, Other income, Interest income)
• Cost of goods sold
• Expenses (~15 categories, Rent, Wages, Super, Utilities, Insurance, Subscriptions, Motor vehicle, Travel, Bank fees, etc.)

This is enough to operate a service business out of the box. If you sell physical products, you will add a small number of inventory and COGS accounts before invoicing.

Adding, renaming, archiving

From Accounting, then Chart of Accounts:

• + New account: pick a type (Asset / Liability / Equity / Revenue / Expense / COGS), code, name, and default tax code. The code is for sorting on reports; pick something that fits your existing numbering scheme (e.g. 4-100 for revenue, 6-200 for expenses).
• Rename any account by clicking its name. The change propagates to every report retroactively.
• Archive unused accounts to hide them from the picker. Archived accounts still appear on historical reports, you cannot delete an account that has ever been used.

Importing from Xero, MYOB or QuickBooks

If you already have a clean chart of accounts elsewhere, you can replace the default 33 wholesale.

1. From your existing platform, export the chart as CSV. The required columns are: code, name, type, tax_code (optional).
2. From the OneBookPlus Chart of Accounts page, click Import CSV.
3. Map the columns. The previewer shows which accounts will be created (new), updated (matched by code), or skipped (already exist, no changes).
4. Click Apply. The chart updates in place.

The type column must map to one of: asset, liability, equity, revenue, expense, cogs. Any other value is rejected at preview time so the import never half-applies.

A note on tax codes

Each account carries a default tax code that pre-selects when you create a transaction against it. Setting the right default for high-volume accounts (Sales, then GST on Sales, Rent, then GST on Purchases) eliminates the largest source of BAS errors. You can override the tax code on any individual line if needed.